Personal property is equipment, furniture and fixtures used presently or previously in a business.OAR150-307-0030(4) defines personal property as movable machinery, movable tools and movable equipment, it includes items readily movable as opposed to apparently stationary or fixed items.
Per ORS 308.290, every person and the managing agent or officer of any business, firm, corporation or association owning, or having in possession or under control taxable personal property shall make a return by March 15, of the property for ad valorem tax purposes to the assessor of the county in which the property has its situs for taxation.
If you were assessed last year, as a convenience to you, the county Assessor may mail you a form prior to January 1. If you do not receive a form from the Assessor you are still obligated to obtain and file a personal property return by March 15. If you need help completing your personal property return or have any other questions not addressed in this text, please call our office at 541-774-6094.
The information filed on the Personal Property return is Confidential, we will only be able to share information with you if you provide your fax number and/or email address on the Confidential Personal Property Return.
Personal Property Returns are mailed on or before December 31 each year. If you have not received your return by the end of the second week in January, contact us at 541-774-6094 and verify your mailing address. If you don’t receive a return, it doesn’t relieve your responsibility to file.
If you have never filed a Confidential Personal Property Return or are a new business owner, see “Department of Revenue Links” on our Business Personal Property
Please contact our office at 541-774-6094 and we will send you a return.
Your Personal Property Return must show all taxable personal property which you own, possess, or control as of 1:00 a.m., January 1 (ORS 308.250).
You should file your Personal Property Return on or before March 15 (ORS 308.290). Per new legislation, effective January 2016, no Business Personal Property Extensions are allowed. Filing date has been extended from March 1st to March 15th.
If the return is filed after March 15, but before June 1, the penalty is 5 percent of the tax owed. The penalty increases to 25 percent of the tax owed if the return is filed after June 1, but on or before August 1. After August 1, the penalty applied is 50 percent of the tax owed (ORS.308.296).
ORS308.290)3)(a) Each return of personal property shall contain a full listing of the property and a statement of its real market value, including a separate listing of those items claimed to be exempt as imports or exports. Most businesses of any type will have a phone so that people may contact them.If you don’t have a phone please tell us why. If you report assets without purchase years, model years or cost information a value will be estimated from our best available information. Which can include other like type items on your account, like type items from other similar businesses, or an estimate found through researching the asset value. Should you fail to report assets that the Assessor’s office have found to be in your possession we may place an estimate of value on them and you will be taxed accordingly.
Yes, leased or rented property must be reported by BOTH the lessor & the lessee. The lease agreement determines which party will be paying the property taxes to the county. Should each party report the leased asset and the designation of who is to pay the taxes is different on each report, Jackson County will follow the instruction on the lessor return.ORS308.105(2) Personal property may be assessed in the name of the owner or of any person having possession or control thereof. Where two or more persons jointly are in possession or have control of any personal property, in trust or otherwise, it may be assessed to any one or all of such persons. You may be asked to provide a copy of the lease agreement if there is a dispute regarding the payment of the taxes.
Please review the leased assets on your account and let us know if you are still leasing them or no longer have them. Also check the end of your owned asset list for any assets that may have been moved from leased assets to owned assets last year. If the lessor reports that they are no longer leasing an asset to you but gives no further information and you do not provide any information the asset will be moved to your owned equipment list and you will be taxed for it.
You may amend your Personal Property Return at any time before the values are certified to the tax roll the first of October.
If you would like to receive notice of your valuation prior to the tax roll being certified, please include a self-addressed stamped envelope that is large enough to return the information to you and a note requesting your work papers. After we have processed your return we will then send you a copy of the work papers. You will be charged a fee for sending them and for the copy if you do not provide a SASE.
If you believe your value may be incorrect or you were charged a late filing penalty in error, contact our office at 541-774-6094. The Assessor’s Office can correct errors up to December 31. Between October 25 and December 31 you may also contact the County Clerk’s Office to file an appeal with the Board of Property Tax Appeals (BOPTA)
If you have sold, closed or moved your business out of Jackson County prior to January 1, please complete the appropriate section of the No personal property to report box on the front of the Confidential Personal Property Return (CPPR), see general information no. 3 on the General Information sheet included with your CPPR.If you do not complete this box and return the form to our office the account may remain in your name and you will likely be assessed a tax in the fall.
Any business open on January 1 and in possession of taxable personal property, on that date, is assessed and taxed for the entire fiscal year, July 1 through June 30, regardless of any change of ownership or closure of the business (ORS 308.290, 311.410). Taxes are a lien against the personal property as of July 1 per ORS 311.405 (b). For example, a business open on January 1, 2014 would be assessed and taxed for the entire fiscal year of July 1, 2014 through June 30, 2015. The seller and the buyer should notify the Assessor’s Office of the change of ownership. Please contact our office for further instructions and information 541-774-6094.